Probate Court Software Options

eFiling

We have updated our eFiling to make it more affordable for more courts. We are hosting the all-new eFiling in-house at H&A - this allows us to cut the costs to the courts. New features have been added too. If you haven’t seen it, just ask! eFiling allows parties to file documents with the court without mailing them or having to go to the court to do so.

Responsive Design Web Page with Record Search

Get a modern look on your website with our responsive design and update. Change up your site, add new items, and get a new look. Get a record search which can run on cell phones and still get the great look and feel that you get on a PC. As technology advances, you need your web site to stay fresh. Let us show you what we can do for you today.

Online Marriage Application

Our online marriage application allows applicants to fill out their marriage license information from home via the internet, or in-house through a public kiosk.

Quick View and Add Screen

This feature will speed up the viewing and adding of all case types. One simple to follow screen and you can view all case types and, on that same screen, you can add all case types.

Voiding Transactions

There’s a new browse showing more information about the items you are voiding, such as whether or not a deposit was an applied versus a refund and how much of it was applied. If a transaction was already voided, the system will not allow the staff to void that transaction again. It will automatically void the check if a check was posted (but yet not issued) on the transaction, similar to a deposit refund.

Copy Docket Entries

We have made it easier for you to copy a docket entry from one case to another. With a click of a button and typing in the new case number, the system will copy the entry from one case to another. This does not include money entries, but if there is an image attached, it will copy that too.

Full Docket View with Images

The new full docket view displays all docket entries on the case in an html page (web page), allowing a great view of the entire case docket versus the normal four lines at a time. To the right of the docket listing is an area for viewing images. If you click the link under the docket entry, the system will display your image in this area, making it easier and quicker to access all of your images. This html page also allows you to print the docket out without going to a menu or choosing other options.

Better Security of Check File Transactions

Our Municipal Software has multiple levels of securing of your check as they move through the process of a check.

1. When a check is first posted to the check file, the check is sealed as far as case number and transaction info. This still allows for name and address changes.
2. When the check is issued, the payee information, check date, and check number become sealed.
3. Following the check being issued, it can be voided, cleared, or marked as unclaimed. Once this is done, those items will be sealed.
4. At this point, all you can do is view the check.

Imaging with PDF

Our new document converter will turn all of your scanned images into the PDF format. We feel with more and more devices coming loaded with PDF viewers, we need to look for this as an option. We find that we could make the imaged compressed in a size which is comparable to that of a DJVU, so we now are offering this as a solution.

ePayments

This feature helps save time when processing your payments. The Court will receive payments "on-line". These payments will post into a temporary file while waiting to be processed by the a clerk. At the touch of a key, the system will take you to an area for receipting, will print the receipt, and will post the information to the case file.

Save Images to End of Month Summary File

If you have the “End of Month Summary File”, this item will allow you to save images of cashbook reports, balancing sheets, etc. to a file on the server, allowing you to later view or print them without going to get the hard copy.

Supreme Court Form D Electronic Submission

This feature allows for the compilation of FormD data for electronic submission to the Supreme Court of Ohio via on ftp process.

Option to Seal a Change of Name Case

Per form 21.6, Application to Waive Publication Requirement and Seal File {R.C.2717.01(A)(4), courts can quickly and easily seal a change of Name Case.

Judge's Access

The Judge’s Access update allows the judge to move more quickly and efficiently through the system. Simple menu choices take the judge directly into index mode in all the case files. Only necessary buttons are displayed at the bottom of the screen for what the judge needs to view cases. Although a complete item, we can customize this to the judge’s needs by adding, removing, or changing items.

Guardian Tracking Information Module

In response to the amendments to the Rules of Superintendence for the Courts of Ohio Sup.R. 66.01 through 66.09, we have developed an Adult Guardian/Guardianship Tracking Module to help you manage these new requirements for adult Guardianships.

Court Check-In Kiosk

This item will allow you to check in parties for hearings. This displays a list of parties who need to be in court for that day. Then, either a court staff member can check them in, or even the parties themselves can check in. The court can see who is here and who is a no show. This is tied to the Black Book Scheduler programming to get the parties for the day.

Text Messaging

We have now given the court a means of sending text messages out through the court system. This can be used in a variety of ways, but you may need local rules to use this when contacting parties within a case. Also, keep in mind you (the Court) may need to contact the different carriers to make sure you (the Court) do not get your name on a SPAM list.

Birth and Death Records Files

This is a file that gives the court a place to add the old birth and death records for the court, and has full docketing and imaging capabilities. The records in this file are added to the general index and can be accessed from the public terminal and online record searches.